What to Write (24+ Sample Condolence Messages)
Business Communication

What to Write (24+ Sample Condolence Messages)

A sympathy message is one you can write and send to a loved one, friend, co-worker, or any other recipient who is going through a difficult moment because of death, illness, accident, or any other unpleasant circumstances. While it sounds pretty simple and straightforward, it is not surprising that many people do not know how to write a good message.

Read on to learn how to write an appropriate sympathy message:

What to Write in a Sympathy Message

Wondering what to write in a sympathy message? Well, your content should center around key statements, which are as follows;

  • A statement of empathy and condolence, showing that you understand how the recipient feels because you can imagine what it is like to be in their shoes. 
  • A statement showing that you share the recipient’s sadness and that they are not going through the difficult moment alone. 
  • A statement of consolation and encouragement to help make the recipient feel less sad, unhappy, and discouraged as a result of the occurrence of unpleasant circumstances. 
  • A statement showing that you are available and offering to help in any way you can. Apart from that, the statement should be urging the recipient not to hesitate to reach out to you in case they need your assistance. 

Sympathy Message Examples and Templates

Writing an outstanding sympathy message is all about empathizing with the recipient and being sincere about your feelings, even as you include the key statements above. You can decide to be formal or informal with your wordings, depending on how you relate with the recipient. Below are some sample messages and examples in Word and PDF formats to help you get the idea of writing one.

A Formal Sympathy Message

Dear Mr. Vanguard,

I would like to express, on behalf of our company Johnson’s LLC, our deepest condolences on the loss of your kin. Many of us here knew Miss Audrey personally as a charismatic individual whose invaluable personality was liked and admired by many. We say with heavy hearts that your niece will be truly missed by all of us at Johnson’s even as you make burial arrangements. With that said, we would like you to know that we are here to assist in case you need us.

With deepest sympathy,

Errolle

Chief Communications Officer,

Johnson’s LLC

An Informal Sympathy Message

Dear Paul,

Receive my deepest sympathy for the road crush that you, unfortunately, got involved in, recently. I know how difficult it feels for you and your loved ones during this trying period when you are lying in the hospital bed. Just hang in there buddy because you are definitely going to overcome this. I would like you to know that I am here to assist you however I can in case you need my help. With that said, I wish you a full recovery quickly so that you can rejoin us in playing golf at Kurds Stadium every Sunday.

In sympathy,

Errolle

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Reasons to Use a Sympathy Message

Some may wonder what’s the point of a sympathy message when they can simply telephone to console the other party. Well, let me tell you that a sympathy message is an item of greater importance than you might think. Here is why:

  • It’s a nice gesture, showing how much empathetic you feel about the recipient’s pain and agony. 
  • It’s a very effective way to console a person who is going through a difficult moment.
  • It can be a good way to show solidarity with someone if you can’t be physically present due to one reason or another.
  • It’s a perfect way to make the other party feel comfortable reaching out to you in case they need your help during the trying times. 

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Things to Avoid in Writing a Sympathy Message

You should avoid writing the following statements in your sympathy message because they risk worsening the recipient’s pain or agony:

  • “He had a bright future ahead.” This is potentially a painful reminder!
  • “What an unimaginable loss.” Do not dwell on the pain of the loss.
  • “You should do this or that.” Now is not the time to give unsolicited advice. It’s time to offer comfort and/or support.
  • “This happened for a reason.” This can be a very insensitive statement to some individuals. 
  • “So, what are you going to do about it?” Is that even a consolation?

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Types of Sympathy Messages

A sympathy message for the loss of a parent

This type of sympathy message suits a friend or a co-worker that has lost a parent.

A sample message: My condolences on the passing of your parent. You and your family are in my thoughts and prayers during these trying times. When writing it, the key points you should include are; your deepest sympathy alongside condolences, encouragement, and offer to assist if necessary. 


A sympathy message for the loss of a child

This should be written to a friend or colleague who has lost a child. A sample message: My deepest sympathy and condolences on the passing of your beloved child. May you and your family receive strength to overcome the loss. When writing it, the key points you should include are; your deepest sympathy alongside condolences, encouragement, and offer to assist if necessary. 


A sympathy message for the loss of a spouse

A sample message: Receive my sincere condolences on the passing of your spouse. It’s my hope that you will find the strength to overcome this soon enough. Just like other sympathy messages related to death, it should include your deepest sympathy alongside condolences, encouragement, as well as offer to assist if necessary.


A sympathy message for the loss of a sibling

A sample message: My condolences to you and your family on the loss of a sibling. May you find the strength to overcome these trying moments soon. Similar to other sympathy messages crafted to console the recipient as a result of a loss of life, this message should entail your deepest sympathy alongside condolences, encouragement, as well as offer to help where necessary.


A sympathy message for an accident

Sympathy message for an accident is written to a loved one, friend, or co-worker who has been involved in an accident. Receive my deepest sympathy for the accident you recently got involved in. I wish you a quick recovery. The points to include in this message are; sympathy, a quick recovery wish, encouragement, and an offer to help. 


A sympathy message for illness

A sympathy message for illness is written to a loved one, friend, family member, or co-worker who has fallen ill. Accept my heartfelt sympathy for the ailment that has put you down. I wish you a soonest quick recovery. When writing it, the key points you should include are; your deepest sympathy, encouragement, and offer to assist if necessary. 

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