Sample Request Letter for Repair of Office Door

Your Name
Name of Company
Address of Company
City, State, Zip Code

DATE

Name of Building Manager or Owner
Address of Manager or Owner
City, State, Zip Code

RE: Repair Office Door in Room 101

Dear Building Manager,

I am writing to request repair of the office door in Room 101. I have noticed that the door is difficult to open and close, and there is visible damage to the door frame.

The office door is used frequently throughout the day, and it is important that it is in good working order. The current issues with the door are causing inconvenience and potentially pose a safety hazard.

I appreciate your attention to this matter and request that the door be repaired as soon as possible. Thank you in advance for your assistance.

Sincerely,

Counterargument:

Dear [Your Name],

Thank you for bringing your concerns about the Room 101 office door to our attention. At this time, however, we are not able to schedule an immediate repair.

Our maintenance team inspected the door and found that, while it may be somewhat stiff, it remains operational and does not currently present a confirmed safety hazard. The visible wear on the frame appears to be cosmetic and consistent with normal daily use in a high-traffic area.

Because we have several higher-priority repair requests involving plumbing and electrical issues that affect building safety and operations, the Room 101 door repair will need to be deferred and included in our next scheduled maintenance cycle. In the meantime, we can apply temporary adjustments (such as lubrication and tightening hardware) to improve how the door opens and closes.

If the door becomes unusable, begins sticking to the point of preventing entry/exit, or shows signs of structural failure, please notify us immediately and we will reassess the urgency.

Sincerely,
[Building Manager/Owner Name]