7 Bank Confirmation Letter Samples (Free Templates & Writing Tips)

Quick Answer: What Should a Bank Confirmation Letter Include?

A strong bank confirmation letter clearly identifies the account holder, states the bank’s name and contact details, lists the type of account(s), includes current or average balances as needed, specifies the purpose (loan, visa, tenancy, audit, etc.), and is signed by an authorized bank representative on official letterhead. It should be short, factual, and easy for a third party (like an embassy or lender) to understand and verify.

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What Is a Bank Confirmation Letter?

A bank confirmation letter is an official statement from a bank confirming information such as:

• The existence of an account

• ---

  The name of the account holder

• The type of account (checking, savings, business, etc.)

• The date the account was opened

• Current or average balance over a specific period

• The account holder’s relationship or standing with the bank

These letters are often requested by:

• Visa offices and embassies (to prove financial support)

• Landlords (to confirm stability of income or savings)

• Lenders (to verify assets for a loan or mortgage)

• Vendors and business partners (to confirm a company’s banking relationship)

• Auditors (to verify balances for financial statements)

Because they come directly from the bank, they are usually considered more reliable than a bank statement that the applicant prints at home.

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When Do You Need a Bank Confirmation Letter?

Here are the most common situations:

1. Visa or immigration applications
   Consulates often require proof that you have sufficient funds for travel, tuition, or living expenses. A bank confirmation letter with balances and account history can satisfy that requirement alongside bank statements.

2. Rental applications
   Some landlords prefer a bank confirmation letter showing your average balance or minimum balance over a few months as proof you can pay the rent.

3. Business transactions
   Suppliers or partners may ask for bank confirmation to verify your company’s legitimacy and banking relationship, especially for large international orders.

4. Loan and mortgage applications
   Lenders may want confirmation of down payment funds or reserves for closing costs, in addition to pay stubs and tax returns.

5. Audits and financial reporting
   Companies undergoing audits often have their auditors send confirmation requests directly to the bank to verify balances and loans.

6. Scholarships and tuition
   Schools may require proof of funds for tuition or living expenses, especially for international students.

In every case, the goal is the same: give a third party trustworthy, bank-verified information to speed up their decision.

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Key Elements of a Strong Bank Confirmation Letter

Whether the bank is writing the letter or you are drafting a template for them to put on letterhead, include:

• Date of the letter

• Bank name, address, and contact information

• Account holder’s full name and address

• ---

  Account details:

  • Type of account (checking, savings, business, term deposit, etc.)

  • Partial account number (for privacy, often last 4 digits)

  • Account open date

• Balance information, such as:

  • Current balance on a specific date

  • Average balance over a specified period

  • Confirmation of minimum required balance, if relevant

• Purpose of the letter (visa, loan, rental, audit, etc.)

• Authorized signature and title of bank officer

• Official stamp or seal, if applicable

My opinion: clarity and simplicity beat fancy language. The person reviewing your application wants to scan one page and check off their internal requirements.

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How to Request a Bank Confirmation Letter

Banks differ in how they handle these requests, but generally you should:

1. Check the bank’s policy
   Some banks allow requests through online banking; others require an in-branch visit or a signed form.

2. Be specific about what you need
   Tell them who the letter is for (e.g., “U.S. Embassy,” “ABC Properties,” “XYZ Bank”), the time period you need, and whether you need balances, account history, or just proof the account exists.

3. Ask about processing time and fees
   Many banks provide simple confirmation letters for free, but some charge a small fee or require a few business days to process.

4. Provide identification
   Be ready with your ID, account number, and any reference numbers related to your application.

5. Review the letter before using it
   Check your name spelling, account number, and balances for accuracy. Mistakes can delay your visa, loan, or rental approval.

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7 Bank Confirmation Letter Samples (Free Templates)

You can use the following letters as templates to request a confirmation letter from your bank or to help a bank officer understand what you need. Adapt the details to your situation and local laws.

1. Bank Confirmation Letter for Visa Application

This sample is useful when you need proof of funds for a student, visitor, or work visa.

Subject: Request for Bank Confirmation Letter for Visa Application

Dear [Bank Manager’s Name],

I am writing to kindly request an official bank confirmation letter from [Bank Name] to support my [type of visa, for example: student / visitor / work] visa application for [Country Name].

I hold the following account with your bank:

• Account holder: [Your Full Name]

• Account type: [Checking / Savings]

• Account number: [XXXXXXXX (last 4 digits only)]

• Date opened: [Month Day, Year]

For the purposes of my visa application, the embassy has requested official confirmation of my account and current balance. I respectfully ask that the letter include:

• Confirmation that I am the account holder

• The type of account and date opened

• My current balance as of [specific date]

• The average balance for the past [3 / 6 / 12] months, if available

Please address the letter to:

[Embassy or Consulate Name]
[Embassy Address]

If there is a fee for this service, please let me know, and I will be happy to pay it. I would appreciate it if the completed letter could be provided by [desired date] to avoid any delay in my application.

Thank you in advance for your assistance and continued support.

Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

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2. Bank Confirmation Letter for Landlord or Property Manager

Use this when a landlord wants proof of funds or banking stability.

Subject: Request for Bank Confirmation Letter for Rental Application

Dear [Bank Manager’s Name],

I hope you are well. I am in the process of applying to rent an apartment from [Landlord or Property Management Company Name], and they have requested verification of my financial standing from my bank.

I currently maintain the following account with [Bank Name]:

• Account holder: [Your Full Name]

• Account type: [Checking / Savings]

• Account number: [XXXXXXXX]

• Date opened: [Month Day, Year]

To help complete my rental application, I kindly request a bank confirmation letter that includes:

• Confirmation that I hold an active account with your institution

• The type of account and the date it was opened

• My current balance as of [specific date]

• The average balance over the last [3 / 6] months, if possible

Please address the letter to:

[Landlord or Company Name]
[Mailing Address]

If there are any forms I need to complete or fees associated with this request, please let me know and I will respond promptly.

Thank you for your assistance and for your continued service.

Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

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3. Bank Confirmation Letter for Loan or Mortgage Application

This works when another lender wants to confirm your assets.

Subject: Request for Bank Confirmation Letter for Loan Application

Dear [Bank Manager’s Name],

I am applying for a [personal / auto / mortgage] loan with [Lender Name], and as part of their verification process they have requested a bank confirmation letter from [Bank Name].

Please find my account details below:

• Account holder: [Your Full Name]

• Account type: [Checking / Savings / Money Market]

• Account number: [XXXXXXXX]

• Date opened: [Month Day, Year]

To support my loan application, I respectfully request that your confirmation letter include:

• Confirmation that I am an account holder in good standing

• The type of account and date opened

• My current balance as of [specific date]

• The average balance over the past [3 / 6 / 12] months, if available

Please address the letter to:

[Lender Name]
[Lender Address]

If you require any additional information or authorization, kindly let me know. I understand there may be a standard processing time and possible fees, which I am prepared to cover.

Thank you for your prompt attention to this request.

Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

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4. Bank Confirmation Letter for Business Account Verification

This template is useful when a supplier, partner, or platform wants to confirm your business banking details.

Subject: Request for Business Bank Confirmation Letter

Dear [Bank Manager’s Name],

I am writing as the [Title, for example: Owner / Director / Manager] of [Business Name], and I kindly request a bank confirmation letter for our business account with [Bank Name]. The letter will be provided to [Vendor / Partner / Platform Name] as part of their due diligence process.

Our business account details are as follows:

• Business name: [Business Name]

• Account type: [Business Checking / Business Savings]

• Account number: [XXXXXXXX]

• Date opened: [Month Day, Year]

We would appreciate it if the letter could confirm:

• That [Business Name] maintains an active account with your institution

• The type of account and the opening date

• The general standing of the account (for example, active and in good standing)

• The current balance as of [specific date], if appropriate

Please address the letter to:

[Recipient Name or Department]
[Company Name]
[Address]

If you require any corporate resolutions, identification, or additional documentation to complete this request, I will provide them promptly. I understand there may be a processing fee and am willing to pay any applicable charges.

Thank you for your continued support and assistance.

Sincerely,
[Your Full Name]
[Your Job Title]
[Business Name]
[Business Address]
[Phone Number]
[Email Address]

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5. Bank Confirmation Letter for Scholarship or Tuition Support

Use this when a school or scholarship committee wants proof of funds.

Subject: Request for Bank Confirmation Letter for Scholarship Documentation

Dear [Bank Manager’s Name],

I am currently applying for a [scholarship / academic program] at [School Name], and they have requested official confirmation of my financial resources from my bank.

I maintain the following account with [Bank Name]:

• Account holder: [Your Full Name]

• Account type: [Checking / Savings]

• Account number: [XXXXXXXX]

• Date opened: [Month Day, Year]

To complete my application, I kindly request a bank confirmation letter that includes:

• Confirmation that I am the account holder

• The type of account and the date it was opened

• My current balance as of [specific date]

• Average balance for the past [3 / 6 / 12] months, if available

Please address the letter to:

[Scholarship Committee or Admissions Office]
[School Name]
[Address]

Please let me know if there are any forms to fill out or fees to be paid for this service. I appreciate your assistance in helping me pursue my educational goals.

Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

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6. Bank Confirmation Letter for Auditor or Accountant

This sample helps when you or your company’s auditor needs verification for financial statements.

Subject: Request for Bank Confirmation Letter for Audit Purposes

Dear [Bank Manager’s Name],

Our company, [Business Name], is currently undergoing an external audit, and the auditors have requested independent confirmation of our banking information with [Bank Name].

Please find our relevant account details below:

• Business name: [Business Name]

• Account type(s): [Business Checking / Savings / Loan]

• Account number(s): [XXXXXXXX, XXXXXX]

• Date account(s) opened: [Month Day, Year]

To assist with the audit, I kindly request a bank confirmation letter that includes:

• Confirmation of all accounts held in the name of [Business Name] at your institution

• The type and status of each account

• The balance of each account as of [specific date]

• Details of any outstanding loans or lines of credit, including current balances and terms, if applicable

Please address the letter to:

[Auditor’s Name]
[Audit Firm Name]
[Address]

If there are any authorization forms to sign or fees to pay, please inform me and I will respond promptly.

Thank you for your cooperation and ongoing support.

Sincerely,
[Your Full Name]
[Your Job Title]
[Business Name]
[Business Address]
[Phone Number]
[Email Address]

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7. Bank Confirmation Letter for General Proof of Funds

This flexible template can be adapted for many purposes when a third party simply wants proof of funds.

Subject: Request for Bank Confirmation Letter for Proof of Funds

Dear [Bank Manager’s Name],

I am writing to request a bank confirmation letter from [Bank Name] that will serve as proof of funds for [brief reason, for example: a large purchase, an investment, or a private transaction].

My account information is as follows:

• Account holder: [Your Full Name]

• Account type: [Checking / Savings / Money Market]

• Account number: [XXXXXXXX]

• Date opened: [Month Day, Year]

For the purposes of this request, I would appreciate it if the letter could include:

• Confirmation that I am the account holder

• The account type and date opened

• The current balance as of [specific date]

• Any other relevant details that you typically provide in a proof of funds letter

Please address the letter to:

[Recipient’s Name]
[Recipient’s Company or Organization, if any]
[Address]

I understand that there may be a processing time and possible service fee. Please let me know how best to proceed.

Thank you very much for your assistance.

Sincerely,
[Your Full Name]
[Your Address]
[Your Phone Number]
[Your Email Address]

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Writing Tips to Get a Better Response from Your Bank

• Be polite and professional: A respectful tone often leads to faster, friendlier service.

• Include all necessary details upfront: Full name, account number (or last digits), purpose of the letter, and deadline.

• Match the bank’s terminology: If they talk about “letters of reference” or “balance confirmation letters,” use those terms in your request.

• Ask for exactly what the third party requires: For example, “average balance over 6 months” or “current balance as of October 1.”

• Follow up respectfully if you do not hear back in the timeframe they gave you.

From a practical standpoint, the more specific and organized your request is, the easier it is for the bank employee to generate the letter without confusion or revisions.

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Quick FAQs About Bank Confirmation Letters

1. Can I write my own bank confirmation letter?
You can draft a sample or template, but the final letter must be issued, signed, and stamped by the bank to be considered official.

2. How long does it take to get a bank confirmation letter?
Many banks can provide one within a few business days, though some may issue simple letters on the same day. It depends on the bank’s policy and workload.

3. Is there a fee for a bank confirmation letter?
Some banks provide one free letter per year, while others charge a small fee. Always ask about charges upfront.

4. Can I use online statements instead of a bank confirmation letter?
Sometimes yes, but many embassies, lenders, and landlords specifically ask for a bank confirmation letter because it is signed and verified by the bank.

5. Will a bank confirmation letter show my transactions?
Usually it only shows balances, account type, and open date. For transaction details, you would provide bank statements.

6. How recent should the letter be?
Most institutions want a letter issued within the last 30 days. Check the specific requirement of your embassy, lender, or landlord.

7. Can I get a bank confirmation letter for a closed account?
Some banks can confirm historical information on a closed account, but availability and details vary. You may need to contact customer service directly.

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Sources

• Major retail bank customer service guidelines on account verification and confirmation letters

• Common embassy and consular visa document checklists (proof of funds requirements)

• Standard audit and accounting practice regarding bank balance confirmations

(Note: Exact policies vary by bank and country; always confirm with your specific institution.)

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Video Section: Helpful Related Videos

Here are some helpful videos you can reference:

• “How to Request a Bank Letter for Visa or Immigration” – YouTube

• “Proof of Funds Letter Explained” – YouTube

• “Documents Needed for Mortgage Approval” – YouTube

• “How to Prepare for a Rental Application” – YouTube

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Final Thoughts

A bank confirmation letter might seem like a small, routine document, but it can determine whether your visa is approved, your loan is funded, or your rental application is accepted. By understanding exactly what decision-makers want to see and using clear, professional templates, you make it easy for your bank to help you. Take a few extra minutes to be specific and organized in your request, and you will usually get a stronger, faster response.

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Disclaimer

This article is for general informational purposes only and does not constitute financial, legal, or immigration advice. Bank policies, fees, and requirements vary by institution and country. Always verify specific documentation requirements with your bank, lender, landlord, embassy, or other requesting party, and consult a qualified professional if you need personalized guidance.