Working remotely allows for flexibility in balancing your home life and professional life. Are you a small business looking to provide the highest value to your team? You may want to consider the option to work from home. Studies indicate that 76% of workers would be more willing to stay with their current employer if they could work flexible hours.
Especially in 2020, with the coronavirus pandemic and government orders to stay home, many employers have had no choice but to shift to this new digital lifestyle. There certainly is a learning curve when it comes to working remotely. Luckily, there are several tools available to help make your transition as smooth as possible while ensuring work is done in an efficient manner.
Here are some awesome tools we suggest to help your small business manage work in a remote setting.
Digital Signage Software
Need to sign an important document but are unable to do so in person? Perhaps you are stuck at home with illness, or the government has ordered a shelter-in-place order (looking at you, coronavirus). Maybe you are hundreds of miles away from the physical document or cannot fit the signage into your schedule.
There are several digital signage solutions available to help make sending message across the company a breeze when you’re staff is scattered. One of them is REACH, an engaging and informative signage experience that can auto-populate fields with your information so that you don’t have to fill out the same information multiple times. This is especially useful when sending multiple updates.
Incorporating digital signage software into your small business is essential to keeping everyone on the same page. Some industries where a service like this is most applicable are real estate, medical practices, education, and more.
Virtual Receptionist Services
Are you in need of a virtual receptionist for your small business? You may not even know it. A virtual receptionist is a highly organized and intelligent online receptionist for business needs. They fulfill all kinds of reception services such as handling calls, messages, and calendar items without human intervention. These are real people hired by your company to do real work — all completely remotely.
Some popular virtual receptionist services include:
- Moneypenny
- Nexa
- Abby Connect
- Answer force
- Ruby receptionist
- Davinci virtual office solutions
- Smith.ai
If your small business needs more organization, especially in a remote setting, a virtual receptionist may be the perfect fit to increase the efficiency of your day-to-day operations.
Project Management Software
Project management software refers to software specifically designed to help plan, organize, and manage workflow in a company or business. Typically, the entire team is plugged into this service and collaborates on projects. It is a great way to keep track of who is doing what, due dates, and the amount of time being spent on a project.
Project management software can:
- Support with planning
- Help with scheduling
- Be used to allocate resources
- Manage risk and other issues
- Help to control change
- Provide a way to determine dependent events in the project
- Predict what would happen if things change
Some of the most popular project management software out there include productivity tools such as:
- Basecamp
- Avaza
- Teamwork
- Trello
- Asana
The list goes on. Our suggestion is to try out demos of each and see which best suits your business. Some tools are more visual while others are more in-depth. This largely depends on the type of work your small business does, how many employees, what is required in the input and output phase, etc.
Communication Tools
When working remotely, one thing is certain: when in doubt, pick up a phone.
Still, there are several communication tools available that facilitate water cooler conversation and promote company culture. In addition, online communication tools keep your company centralized in one place so that employees have a platform to discuss company updates or communicate with each other privately.
If you need to shoot someone a quick question, you don’t have to go through the trouble of creating an email or picking up the phone. They work just like Instant Message (IM) but in a professional environment. In addition, these communication tools oftentimes have video capabilities so that if you’re stuck at home during a pandemic and missing your colleagues, you can still see their shining faces. Video capabilities are also great for hosting meetings with clients as they are more personal.
Here are our top picks for communication tools in the workplace:
- Slack
- Skype
- Zoom
- Teamwork chat
