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How to Write a Payment Increase Letter: Format (with Samples)
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How to Write a Payment Increase Letter: Format (with Samples)

It is reasonable to feel that you deserve a raise. This is especially so when you have made a significant contribution at work, such as landing a big client. That said, asking for a raise can be daunting. If you say the wrong thing, you might hurt your chances of future consideration.

In this article, we review how to write an appropriate payment increase request letter. We look at how to make a strong well-phrased case for your request.

By following these tips, you should be able to get the salary increase you wish for.

Who Should You Ask for a Salary Increase?

A payment increase request letter should be addressed to the person who manages your bonuses or salary. Because every company has a unique administration structure, this could be the manager or department head.

If you don’t know who is in charge of your company’s salaries, find out from your supervisor. It is usually considered unprofessional to go above this person to ask for a raise.

What to Include in Your Letter

A well-written request should communicate all the information the recipient needs to accept your request. When drafting your letter, include the following details:

  • Justifiable reasons for asking for a salary raise
  • Positive qualities and accomplishments that warrant a reward
  • Details of the last time you got a raise. You can mention a clause from your employment contract that relates to salary reviews.
  • If you believe you are being paid less than you should, mention it in the letter.
  • Give a specific amount you would like added to your current salary.

What Not to Include in Your Letter

As a rule of thumb, use factual and courteous language. Avoid complaining or trying to sound like a victim. This could get your request thrown out immediately.

Also, refrain from comparing other employees’ salaries to yours. Highlight your accomplishments and qualities. Those should be enough to convince the recipient that you deserve more compensation.

When Should You Ask for a Pay Rise?

Generally speaking, you can ask for a pay rise anytime. However, certain conditions help increase your chances of receiving a positive response. These include when:

  • The company is doing well financially.
  • You are eligible for a pay rise according to the company’s policy.
  • You have completed an impressive task or project.
  • What you are asking for coincides with the current market pay rate for your job.

Once you are sure the time is right, send in your official request. Make sure to mention why you feel it is an ideal time for you to get a raise. This should help convince the recipient further.

Payment Increase Request Letter (Format)


{Recipient’s Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Subject: Salary Raise Request

Dear {Mr./Mrs./Ms. Last Name},

I am writing to request for a pay raise. I have been working in the {department name} as {job title} for the past {amount name}. At that time, I have performed my duties to the best of my abilities. I have received {mention awards or commendation} for {give reasons}.

I am an excellent team player. I recently worked concurrently with my team on {mention successful project}. I believe my hard work and results justify a salary raise of {amount}.

I will appreciate your consideration. Thank you in advance.


{Your Name}

Sample Payment Request Letter

31 July, 2030

Adam Anders

Hiring Manager

RPG Industries

Nashua, NH 01234

Subject: Payment Increase Request

Dear Mr. Anders,

Please accept this letter as a formal salary increase request. I started at RPG Industries 4 years ago as a junior technician. According to my employment contract, I am eligible for a salary review every two years. 28 July, 2030 marked the second year from my last salary raise.

Additionally, I have continued to perform my duties to the best of my abilities. I recently completed the Systems Upgrade Pilot Project to many commendations from my supervisors.

I will appreciate a one-on-one meeting to discuss this matter further.

Thank you for your time and consideration.


Kyle Glassman

Junior Technician

Payment Increase Request Letter Template

A well-written payment increase request letter can convince your supervisor, manager, or employer that you deserve a raise. Make a strong case to support your request and present it courteously and professionally. Use a business format as the letter could be included in your official records.

Finally, when addressing your letter, don’t go above the person who handles your salary.

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