How to Write a Payment Increase Letter: Format (with Samples)

It is reasonable to feel that you deserve a raise. This is especially so when you have made a significant contribution at work, such as landing a big client. That said, asking for a raise can be daunting. If you say the wrong thing, you might hurt your chances of future consideration.

In this article, we review how to write an appropriate payment increase request letter. We look at how to make a strong well-phrased case for your request.

By following these tips, you should be able to get the salary increase you wish for.

A payment increase request letter should be addressed to the person who manages your bonuses or salary. Because every company has a unique administration structure, this could be the manager or department head.

If you don’t know who is in charge of your company’s salaries, find out from your supervisor. It is usually considered unprofessional to go above this person to ask for a raise.

A well-written request should communicate all the information the recipient needs to accept your request. When drafting your letter, include the following details:

• Justifiable reasons for asking for a salary raise
• Positive qualities and accomplishments that warrant a reward
• Details of the last time you got a raise. You can mention a clause from your employment contract that relates to salary reviews.
• If you believe you are being paid less than you should, mention it in the letter.
• Give a specific amount you would like added to your current salary.

As a rule of thumb, use factual and courteous language. Avoid complaining or trying to sound like a victim. This could get your request thrown out immediately.

Also, refrain from comparing other employees’ salaries to yours. Highlight your accomplishments and qualities. Those should be enough to convince the recipient that you deserve more compensation.

Generally speaking, you can ask for a pay rise anytime. However, certain conditions help increase your chances of receiving a positive response. These include when:

• The company is doing well financially.
• You are eligible for a pay rise according to the company’s policy.
• You have completed an impressive task or project.
• What you are asking for coincides with the current market pay rate for your job.

Once you are sure the time is right, send in your official request. Make sure to mention why you feel it is an ideal time for you to get a raise. This should help convince the recipient further.

Payment Increase Request Letter Template

A well-written payment increase request letter can convince your supervisor, manager, or employer that you deserve a raise. Make a strong case to support your request and present it courteously and professionally. Use a business format as the letter could be included in your official records.

Finally, when addressing your letter, don’t go above the person who handles your salary.