Letter of Reprimand for Employee Performance (Template & Samples)

To: {employee name}

From: {supervisor name}

Date: {date written}

Re: Letter of Reprimand

This is a formal letter of reprimand for {behavior or performance issue}. {Use this area to describe the ways in which the employee is demonstrating inappropriate behavior or performance problems. Note the employee handbook information applicable to the situation, when possible. Discuss performance standards when appropriate.}

{Use this area to document the ways in which the supervisor has offered opportunities to improve performance or correct the problematic behavior. Be clear and comprehensive. Also document the ways in which the employee’s behavior or performance problem is affecting the entire workplace.}

{Use this area to discuss your timeline for improvement. Be clear about the consequences the employee can expect if improvement is not shown during the time period provided.}

{Use this area to express your hope that the behaviors or problems will be corrected.}

{supervisor signature}

{supervisor name}

{date signed}

Acknowledgement of Receipt: {employee signature}

By signing, I acknowledge that I have received this formal letter of reprimand. My signature does not necessarily indicate that I agree with the content of this letter of reprimand. I understand that a copy of this letter will be filed in the human resources department. I also understand that I may file a written rebuttal to this letter of reprimand, which will be attached to this letter upon receipt.

To: Michael Jones

From: Lawrence Smith

Date: January 25, 2032

Re: Letter of Reprimand

This is a formal letter of reprimand for your inability or unwillingness to perform your job within acceptable standards. We offered you the booklet of acceptable performance standards when you accepted your position with our company. You consistently fall short. You fill only 65% of the material requisitions you must fill to meet acceptable standards.

In addition to providing you with an outline of appropriate performance standards, we have provided you with additional on-the-job training and coaching. Your performance problems are creating crisis situations for your coworkers and slowing our production rate. As a consequence, we have received complaints regarding your work from production employees who must wait for materials to resume production.

In spite of the coaching and training we have provided, your performance rate has not improved. We fully expect you will show immediate improvement in your job performance. We are allowing you a total of two weeks to work your way to 100% of acceptable performance standards. If you are unwilling or unable to improve within this time, your employment will be terminated.

We always want our employees to succeed. We hope to continue working with you.

Lawrence Smith

Acknowledgement of Receipt: Michael Jones

By signing, I acknowledge that I have received this formal letter of reprimand. My signature does not necessarily indicate that I agree with the content of this letter of reprimand. I understand that a copy of this letter will be filed in the human resources department. I also understand that I may file a written rebuttal to this letter of reprimand, which will be attached to this letter upon receipt.