A Resignation Letter for a New Job Opportunity is a letter informing your employer you are resigning and informing them you have accepted a new job opportunity. You have been offered your dream job (or at better job, anyway). Now you need to let your employer know you are leaving and do your best to leave on a positive note.
If possible, tell your employer you are leaving before you write your resignation letter. Whether you have told your boss or not, write a resignation letter to formalize your two weeks’ notice.
What is the Purpose of a Resignation Letter?
Resignation letters have two purposes. First, they formally notify your employer you are resigning and provide your end date. But resignation letters have other purposes as well. When you have accepted another position and want to tell your boss you are resigning, this letter also serves to:
- Inform your employer you have accepted a new position. You don’t need to go into details unless you chose to do so. You can make a simple statement that you have “accepted another position.” Avoid saying anything negative about your current job or comparing your new position to your current one.
- State your appreciation. Include a thank-you statement in your letter. You can briefly discuss something you have learned. Also thank your employer for understanding and supporting your career move.
- Remind your employer of a success or noteworthy memory. Often, an employee has a highlight of their time with a particular company. You can discuss this highlight or a noteworthy memory or shared experience.
- Offer to help with the transition. This is a kind gesture that your boss will appreciate. Even if your employer doesn’t require your assistance, it will leave you in their memory in a positive light.
- Offer to keep in touch. It is always a good idea to maintain contact with your boss. Your employer may be able to provide a positive reference or a job lead later in your career. Provide your contact information and state your hope to keep in touch.
If you are currently working on projects, ask for a time to meet with your employer or your team to discuss the status of your open projects. Try to update all your records before your end date. If you cannot print and deliver your resignation letter, you can resign via email. Put your contact information at the end of the email rather than in the top corner.
Should You Tell Your Coworkers About Your New Job?
You can certainly do this, but only after you have informed your employer you are leaving. You can write a less formal letter or email to your coworkers and provide your contact information. The process of building professional relationships is an important element in professionally changing jobs. Always avoid saying anything negative or publicly posting anything negative on your social media accounts.
Resignation Letter for a New Job Opportunity (Format)
Here is the basic format for a resignation letter for a new job opportunity.
{your name}
{your address}
{your email address}
{date}
{employer name}
{position title}
{company name}
{company address}
Dear {employer name},
Please accept this letter as formal notice that I am resigning from my position as {position title} at {company name}. My last day of employment is {date}.
{Use this area to tell your employer you have accepted a new position. You can tell them why if the reason is positive and you avoid saying anything negative.}
I have greatly enjoyed working with you and the {team name} team these past {number} years. Thank you so much for the opportunities you have offered me. {You can use this space to recount a noteworthy memory or success. Or you can tell your employer how they were helpful to you.}
Please let me know if I can help ease the transition. I am happy to train my replacement or to help in any way you deem possible. {If you have ongoing projects, offer to meet to discuss their status.}
Thank you for understanding and supporting this positive career move. I will miss working with you, and I would like to keep in touch. You can contact me anytime at {your email and/or phone number}.
Sincerely,
{your signature}
{your name}
Sample Resignation Letter for a New Job Opportunity
Here is a sample letter based on the above basic format.
Jeremy S. Perry
2918 East Madison
Jackson, OH 89357
perryjs29@email.com
September 1, 2022
Mr. Blake Fields
Director, Marketing
Jackson Tribune
3234 North 3rd Street
Jackson, OH 89358
Dear Mr. Fields,
Please accept this letter as formal notice that I am resigning from my position as Marketing Manager at the Jackson Tribune. My last day of employment is September 16, 2022.
I have been offered a position in management with the Tahoe Register. Although I will miss you and the team, I cannot pass of the opportunity to move closer to my children.
I have greatly enjoyed working with you and the marketing team these past five years. Thank you so much for the opportunities you have offered me. I have learned so much about digital marketing and team management from you, and I will always value your mentorship.
Please let me know if I can help ease the transition. I am happy to train my replacement or to help in any way you deem possible. Jason will be working with me to complete my projects.
Thank you for understanding and supporting this positive career move. I will miss working with you, and I would like to keep in touch. You can contact me anytime at perryjs29@email.com.
Sincerely,
Jeremy S. Perry
Jeremy S. Perry
Resignation Letter For a New Job Opportunity (Word Template)
- Retain your professionalism
- Tell your employer first when possible
- Be positive and upbeat about the change
- Thank your employer
- Offer to keep in touch
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