[Your Name]
[Your Address]
[City, Zip Code]
[Contact Number]
[Email Address]


[Recipient’s Name]
[Recipient’s Designation]
[Company/Building Name]

Dear [Recipient’s Name],

I am writing to formally request the installation of an exhaust fan in [location, e.g., my apartment’s kitchen at 2B]. Recently, I’ve noticed that the ventilation is inadequate, causing accumulation of smoke and odors, which has raised concerns about health and comfort.

Considering the long-term benefits of maintaining good indoor air quality and ensuring the safety of inhabitants, I believe the addition of an exhaust fan would be a prudent decision. [If you have a particular type or brand in mind, mention it here].

I understand there might be concerns regarding the installation cost and process. [Specify if you’re offering to cover the costs or any other arrangement]. I am also flexible with the installation timings to ensure minimal disruption for others.

I would greatly appreciate the opportunity to discuss this in person or over the phone. Kindly let me know a suitable time for you.

Thank you for taking the time to consider my request. I value the comfort and safety standards set by [Company/Building Name] and trust that this matter will receive favorable attention.


[Your Name]

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