As an employee, sometimes, you might find yourself in a position where you are unable to attend work on a given day or for a particular duration due to some inevitable reason. Some of the reasons for that may include to; take your child to the hospital for a routine check-up, attend a very crucial function you can’t miss, go to an interview, or any other reasonable excuse.
Whichever the reason for which you won’t be able to attend work on the specified date(s) is, a leave of absence letter can go a long way in ensuring you are granted leave. This formal letter is supposed to be written to the supervisor or boss, ideally, a few days in advance.
What to Include in a Leave Letter
- The date.
- The reason why you request to be absent from work or school.
- A request for permission to your boss/principal.
- Your date of absence.
- Your date of resuming work/school.
- Your information and contact details.
Sample Leave Letter
From,
Mr. Chandler Bing
16/05/2024
To,
Mr. Dan Downing
Sub: A Leave of Absence Request Letter
Dear Mr. Downing,
I would like to kindly inform you that I will be taking my son to the hospital this coming Friday for a routine medical check-up. I have already booked an appointment with the doctor for 12 P.M. Humbly, therefore, I will need a whole day off to prepare the boy adequately and travel with him to Salt Lake City where the hospital is situated, approximately 200 miles away from where I live.
In the meantime, Ms. Beatrice Kravekii will be sitting in for me until my return to work. She will update you regarding the progress of my project by the end of the working day. That said, I hope you will understand my situation and grant me leave from Friday to Monday.
Thank you for your kind consideration,
Yours sincerely,
Chandler Bing
Leave of Absence Request Letter
From,
Mr. Joey Kangaroo Tribbiani
17/05/2025
To,
Mr. Noel Dean
Sub: A Leave of Absence Request Letter
Dear Mr. Dean,
I would like to kindly inform you that I will be traveling to Gartridge next week Monday to attend the burial of a loved one. Humbly, therefore, I will need a whole day off to attend the function, which is scheduled to take place between 2 P.M and 4 P.M Monday.
In the meantime, I’ve completed my assignment for the day that I’ll be absent from work and submitted it to your desk, in advance. That said, I hope you will understand my situation and grant me leave on Monday.
Thank you for your kind understanding,
Yours sincerely,
Joey Kangaroo Tribbiani
Leave Letter Examples & Templates
A leave of absence letter need not to be hard for you to craft. Check out these examples and templates of leave letters in Word and PDF formats below to get some inspiration.
Annual Holiday Leave Letter
Annual leave request letter is a formal letter you write to your employer, requesting for a statutory annual leave from work.
Annual Leave Approval Letter
Annual leave approval letter is a formal letter your employer writes to you, approving your request for a statutory annual leave from work.
Annual Leave Request Letter
Annual Vacation Leave Letter
Emergency Leave Letter
Emergency leave request letter is a formal letter you write to your employer, requesting a temporary leave from work due to an emergency reason.
Emergency Leave Request Letter
Extension Parental Leave Letter
Leave Encashment Application Letter
Leave Letter for Personal Reason
Leave letter for a personal reason is a formal letter you write to your employer, requesting a temporary leave from work due to a personal matter.
Leave letter to School Teacher
Leave of Absence Approval Letter
Maternity Leave Request Letter
Maternity leave request letter is a formal letter you write to your employer, requesting a temporary leave from work for maternity reasons.
Medical Leave of Absence Request Letter
Medical Leave Request Letter
Medical Reason Leave Letter
Medical sick Leave Letter
Medical leave request letter is a formal letter you write to your employer, requesting a temporary medical leave from work.
Official Leave Application Letter
Paid Maternity Leave Letter
Paid maternity leave letter is a formal letter you write to your employer, requesting a statutory paid maternity leave.
Paternity Leave Letter to Employer
Personal Leave Letter for Office
Request for Personal Leave Letter
Sick Leave Application Letter
Sick leave application letter is a formal letter you write to your employer, applying for sick leave.
Study Leave Application Letter
Study leave application letter is a formal letter you write to your employer, applying for study leave.
Study Leave Approval Letter
Study leave approval letter–a formal letter you written to you by your employer, approving your study leave application.
Teacher Leave Letter to Principal
Short Leave Application from Office
Unpaid Long Leave Letter
Unpaid long leave letter–a formal letter you write to your employer, requesting a long, unpaid leave.
Unpaid Sick Verification Leave Letter
Vacation Leave Letter for School
Vacation leave letter for school–a formal letter you write to your school typically college, requesting a vacation leave.
Guidelines for Writing a Leave Request Letter
- Write a heading in line with the appropriate formatting for formal letters.
- Greet your recipient formally, using words like; “Dear Mr.”, “Dear Ms.”, and “Dear Mrs.”, after the heading.
- In the body of the letter, be sure to include the following details; a clear statement suggesting your intent to request for leave, the description of the reason for which you request leave, and the specific time as well as the duration you wish to be absent. Furthermore, you should also include your sincere gratitude to your employer for taking the time to read and consider your request.
- Be sure to attach relevant documents to serve as proof of your claims if you are sending a letter after you’ve taken an emergency leave.
- Next, conclude your letter formally with polite remarks like; “warmest regards”, “sincerely”, “best wishes” and so on.
- Finally, write your name and signature.
The subject of leave email or letter should be as simple and straight forward as possible. For example, “A Request for Absence from Work.”
Burial attendance, interview attendance, picking or dropping a loved one to the airport, sickness, and routine medical check-ups are some of the valid reasons worth asking for a leave of absence. Check “Excuses for Missing Work” for more reasons.
When it comes to a leave of absence from school, no matter how trivial they may sound, you are allowed to seek one for almost any reason. After all, in the school setup, there is less seriousness compared to the work setup. Here are a few common excuses for school, attending a wedding, sick leave, food poisoning, taking care of a sick family member, and waking up late. Check “Excuses for Missing School / Class” for more reasonable excuses.
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