A permission request letter to use the parking lot is a request letter that is written to the owner to ask for authorization to use the parking lot for a specific event or time. This request letter can be written for informal events, for instance, wedding function, family event, birthday party, etc., or formal events such as meeting, job visit, business event, formal gathering, etc.
This article explains how to write a polite letter asking for consent to use the parking lot. We’ve also provided customizable samples that you can edit to suit your needs.
Tips on Writing a Request Letter to Use the Parking Lot
- Do due diligence. Before writing the letter, do your research to know how the parking lot operates. Find out the manager’s name and policies governing the operation of the parking lot. Quick research should include timing, policies, and charges.
- Specify the space or position (Optional). If you intend to use a specific position or space within the parking lot, mention it in your letter.
- Use an official letter format. An official letter shows your professionalism and seriousness while keeping the communication formal and business-like.
- Be brief and to the point. The letter should briefly explain your need for the parking lot in simple and clear words. Using too many words or descriptive explanations might weaken your message or confuse the recipient.
- Use a polite tone throughout the letter. Since you are making a polite appeal, employ a calm and respectful tone. Politeness can encourage the recipient to favor your request.
- Salute the recipient properly. Address the recipient positively by including his or her last name. For instance, use Mr. Last Name or Ms. Last Name. Use the full name if you don’t know the recipient’s gender.
- Polite Closing. Write a polite closing and ask for favorable consideration.
Permission request letter to use the parking lot (Format)
{Sender’s Name}
{Sender’s Address}
{Sender’s City, State Zip Code}
{Sender’s Phone Number}
{Sender’s Email}
{Date}
{Recipient’s Name}
{Recipient’s Title}
{Recipient’s Organization Name}
{Recipient’s Address}
{City, State Zip Code}
Dear {Mr. /Ms.} {Last Name},
Re: Request to use your parking lot
My name is {Name}, and I am your {your occupation or relation}. I am writing to ask if it would be possible to use your parking lot located at {location of the parking lot}. I need to use the parking lot for {reason}.
If approved, I shall use the parking lot for {how long you intend to use the parking lot}.
I will diligently follow all guidelines regarding the facility and pay the requisite fee in time.
Thank you for considering my request.
{Sender’s Signature}
{Sender’s Name}
{Contact Details}
Sample # 1 Permission request letter to use the parking lot
Mr. Jackson Shawn
45 Tom Lane
Raleigh, North Carolina 27603
700-808-0007
jacksonsh@email.com
July 20th, 2030
Mr. Kepha Mohr
Parking Lot Manager
Hospital Plaza
9804 Hospital Road
Raleigh, North Carolina 27603
Dear Mr. Mohr,
Re: Request to use your parking lot near Hospital plaza
This letter is to kindly ask for official permission to use your company’s parking lot located opposite your office at Hospital Plaza. I will need parking on 20/07/2030 between 10.00 am and 3.00 pm.
I am the director of Amaco Insurance Company that has the office on the second floor of Hospital plaza. On the specified date, we expect to receive five to ten guests who need a place to park their cars.
Please inform me if we can use the facility and kindly state any applicable charges. We aim to follow any guidelines related to using the parking lot.
Sincerely,
Jackson Shawn
Sample # 2 Request letter to use the parking lot
20/05/2032
Mr. John Harvey
Hilltop Building
45 Rainsville
Huntsville, Alabama
Mr. Ken Mark
The Parking Head Office
2 Sussex Academy
Huntsville, Alabama
Re: Requesting for Parking Approval
Dear Mr. Mark,
My name is Mr. John Harvey, and I work as an Executive Sales Manager at Bright Ads located at Hilltop Building, room number 23.
I am writing to ask for your permission to use the parking area during the regular office hours on weekdays.
You can verify my identity by visiting our office or by calling the office number 234-345-300. My Employee Identity number is F7204. I promise to abide by all parking regulations.
Your consideration would be of great relief to me.
Thank you and best regards.
Sincerely,
John Harvey
111-111-111
harvey @ email . com
Sample # 3 Permission request email to use a parking lot
Subject: Permission to use your parking lot
Mrs. Mary Kobe
Fleet Manager
Hill Plaza
78 Townsville, Dakota
Dear Mrs. Kobe,
This email is to request for your permission to use your parking lot located at Hill Plaza for the upcoming celebration of our company’s anniversary. The event will be on 12/08/2030. We expect to receive twenty guests and need space for parking. Your permission will immensely make the day successful.
We will respect your property and pay the required parking fees.
Thank you for your time, and I sincerely anticipate your favorable consideration.
Jacob Mzee
+1 234 452 111
Email @ web . com
This letter should be short, precise, and formal. Stating that why you need the parking area and the day you expect to use it is the core part of the letter. By using letter format or sample letters provided above, you can draft a perfect letter for any formal or informal event.
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